Alumni Relations and Development Office Data Protection Values

Web site privacy policy and terms and conditions of use

Once you have received confirmation from us that you are able to access the private pages, we would ask you to read the following:
Like most other websites, this site automatically logs certain information about every request made of it. This information is used for system administration, and for producing usage statistics.
We provide some links to other servers which may contain information of interest to our members. We take no responsibility for, and exercise no control over the organisations, views, or accuracy of the information contained on other servers.
We are committed to ensuring that the website is accessible to all users. Please do let us know if you feel we could improve on this in any way.

The members’ area of Trinity Members Online is a confidential system for use by members of Trinity College only.
You must not disclose your password to another person who might then be able to access your details and the system generally. Any unauthorised use by non-members is strictly forbidden and may result in legal action.

There are some elements of your personal data that can be approved for or withheld from publication by you. The removal of a tick in the check box against any item indicates that you have approved its being made available to other members for viewing within the logged in section of the website.
Trinity College is registered as required by the 1998 Data Protection Act and abides by its Code of Practice on how it uses information contained in the database used by the Alumni Relations & Development Office

Our Data Protection Values

We are proud of our alumni and friends and want to stay in touch
The University and the Colleges have a shared interest in and co-ordinated approach to their alumni and supporters. This statement explains how the College handles and uses data it collects. The Alumni Relations and Development Office keeps in touch with all Trinity College alumni, provides services to them and focuses on relationships with potential and existing donors. Paper records are also held.


The records are used by the College for alumni relations and fundraising purposes. These include publications, alumni surveys, appeals and the marketing of alumni events and services. Communications may be sent by post, telephone or, increasingly, electronic means.

Most records contain education, contact details, and career and other achievements. Contact and relationships with the College since graduation and donations are also recorded. In some cases other data is added, such as data from external partners (see below); sensitive data you provide for a specific purpose (disability or lifestyle status for event management or updating of personal history for example); information about your family and other relationships; financial data coming from you or reputable public sources; and information about your areas of interest and potential to support the College.

Security and controlled data sharing with partners

All information is held and transmitted securely and (in addition to disclosure as permitted or required by law) may be disclosed on a considered and confidential basis only to:

Colleges and University clubs and societies Cambridge in America (the University’s affiliate office in the US), alumni societies and volunteers Associated bodies for example various Cambridge scholarship trusts, and wholly owned companies such as Cambridge Enterprise Ltd

The College also facilitates communication between individual alumni, but in doing so does not release personal contact details without prior permission.


You are in control. If you have any queries, wish to restrict data processing or sharing including use for marketing or do not want to be contacted by the College, please inform us by emailing (Minimal information is always retained to make sure you are not contacted again inadvertently: name, College, subject, matriculation and graduation details, USN and date of birth.) We will publish any changes we make to this data protection statement and, where appropriate, notify you by email.

The 1998 Data Protection Act

All data is securely held in the College’s Alumni Relations & Development Office and will be treated confidentially and with sensitivity for the benefit of Trinity College and its members. Selected data is available to the University, and occasionally to recognised alumni societies and volunteers, College clubs, and agents contracted by the College for specific alumni-related projects. Data is used for a full range of alumni activities, including the sending of College publications, the promotion of benefits and services to members, the notification of members’ events and the raising of funds for Trinity, all of which might include an element of direct marketing. Under the terms of the 1998 Data Protection Act you have the right to object to the use of your data for any of these purposes.

If you have any complaints or general enquiries on data protection issues, please contact the Junior Bursar, who is the College’s Data Protection Officer.